How to write letters
Letter-writing is an art. There are different kinds of letters. In letter a person should be " Respectful to superiors, familiar to friends, affectionate to relatives, simple to children, joyous in congratulations, forceful and impressive in weighty matters. So, everyone who wants to write a letter he/she should focus on main topic and write in good manners.
Kinds of letters :
1. Personal letters 2. Business letters 3. Formal letters 4. Official letters 5. applications.
Parts of letters :
1. Heading : It comes at the top of a letter in the left hand and consists of the address of the sender, date and file number, such as :
20/41 Sharma Enclaves
New Delhi
110/008
March 19, 20.......
2. Greeting : It depends on the level of intimacy between the sender and the reciever of a letter and also on the type of letter : formal or informal ( personal).
(a) For elders : ( Father, mother, uncle, aunt, sister and grand parents)
Dear Father/mother, Dear grand father/mother, Dear uncle/aunt
(b) For younger :
Dear Raghav, Dear Simar, Dear Shiva
(c) For Friends:
Dear John,Dear Chris,Dear Jerry
(d) For Strangers;
Dear Mr Sharma/Dear mrs Pathak
(e) For Official letter;
Sir/Madam , Respected Sir/Madam
3. Body of the letter : It is the main part of the letter. It carries the main message and subject of metter must clear. Here, we have given some of the introductions to the letter :
(A) Personal Letters :
(a) I am happy to receive your letter.
(b) I received your letter yesterday.
(c) I think you will be delighted to read.
(d) It is long since i hear from your side.
(e) I am sorry i could not reply your letter.
(f) Its is matter of great joy that you have..........
(g) I am really shocked to read...............
(h) I congratulate you on.............
(i) You have really done something praise-working.
(j) Thank you very much for.............
(k) It is very kind of you to.......
(l) Thanks for your best wishes.....
(m) I express my apology.........
(n) I deeply feel sorry for..........
(o) May i have a favor......................
B. Business letters :
(a) I shall be thankful to you if you.........
(b) We will be obliged if................
(c) We M/S...draw your attention to........
(d) May we draw your attention to............
C. Official letters/Applications :
(a) I beg to state that.........
(b) Most respectfully i ................
(c) I beg to submit that........
(d) Most humbly i wish to bring to your kind notice ............
4. The subscription : the conclusion of the letter consists of complimentary close and signature:
(a) Blood relations (elders)
Your lovingly, your loving son/daughter
(b) Younger
Your brother/sister
(c) Friends
Your sincerely
(d) Strangers
Your truly
(e) officers/editors
Your faithfully
(f) Principal/Teachers
Your obediently
5. Signature : It consists of the written signature of the sender.
(a) Personal letters
your affectionately/sincerely
shivajee
(b) Official letters : first signature and then full name is written in brackets.
Your faithfully
S.S Sharma
Shivajee Sharma
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